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This is where you sit down at the end of the week to go through all your projects to make sure everything is up-to-date and current. Well, for me, by the time I switched to using the Time Sector System my weekly review was taking almost two hours to complete each week.

Two hours. No, I don’t know about you, but giving up two hours of my weekend to review all my projects and get current is not really the best use of my time on a weekend. However, let’s not be too hard on GTD. It’s a great system and it does help you get very organised. All your projects are kept in project folders—originally, paper-based project folders you kept in or near your desk, now digital folders you keep on your computer.

It is easy to find what you need when you need it—if you are willing to maintain your system and keep it up to date. And that’s really the problem with GTD today. Maintaining the system takes a lot of time. Time that could better be served to do the work you are creating lists for. If you look at the very basics a productivity system needs; it’s a way to collect all your inputs such as calendar events, tasks and notes.

You then need to organise those inputs in a way you can find them when you need them and you need to be maximising time to do the work. GTD crosses the first two boxes. It teaches you to build a collection system. When the GTD book was first launched that meant purchasing a physical inbox that you had on or around your desk. And it organises your documents and relevant materials into projects or reference materials that are easy to find.

However, because of the time, it takes to manage those first two parts, you are taking away a lot of time for doing. And if you want to be more productive, you need to maximise your doing time and minimise your organising time. I wanted to free up my organising time so I could focus on doing.

That led me to analyse what was really important about getting my work done. That was when I realised that the only thing that really mattered about a task was when I was going to do it. After all, it does not matter how important or urgent something is, if there are no hours left in the day it is not going to get done that day.

And, I’m sure you are aware now, contexts have become a lot less important. You can design presentations, do work on a spreadsheet, email and make phone calls from a handheld device you carry with you everywhere you go. You no longer need specific tools to do a lot of the work you need to do. I have been told that contexts are a personal choice.

You can create contexts around energy levels. For example, if you feel energetic, you can do some of the more difficult work. If you feel tired you can do some of the less strenuous tasks. That true. But I cannot predict when I will feel energetic or when I feel lethargic. I cannot control how I will sleep tonight. For energy level contexts, there are far too many variables outside my control for those to be effective. In the end, I realised that all I wanted to know was what tasks were important this week.

Which ones did I want to do and which tasks could I do that would move a project or goal forward. So, I created a folder structure in my task manager that focused on when I would do something. That means I have: this week, next week, this month and next month folders for tasks I am reasonably certain I want to get done in the next eight weeks or so. And I have a long-term and on hold folder for tasks that I’d like to do sometime, but I am not sure yet when I will do them. What this means is when I do my weekly planning, all I need to focus on is when I will do something and more importantly what will I do that week.

Using this method means instead of spending two hours or so doing a weekly review, my weekly planning sessions last around twenty to thirty minutes. They are a little longer at the end of the month because I am looking at more folders.

It also makes processing what I collected in my inbox much simpler. I have far fewer decisions to make. Really all I am doing is deciding what something is and when will I do it.

I don’t have to worry about what context to add and which project to put it in. Now, all my projects notes and resources are kept in my notes app. Tasks that relate to these projects are hyperlinked to the relevant task so all it takes is one click and I am in my project notes. This makes it so much quicker to get down to work.

I can quickly see what’s been done and what needs to be done. I also have access to relevant emails, meeting notes and files all in one place—which is not something you can do if you are managing your projects from a task list manager. The most important thing for me though, is how I spend very little time managing my projects and reference materials and I am spending far more time doing the work that matters. And this has given me much more free time to do things outside of work. The more time I have available for doing the work the more free time I get at the end of the day.

But the most important thing for you to remember is, the best productivity system is the one you design for yourself. I strongly believe that you need to take parts of the many different systems out there and build them into your system. The Ivy Lee Method is how I prioritise my day when I do my daily planning and the Eisenhower Matrix ensures I am working on the things that reduce the urgent work. It’s taken me a long time to develop a system that works seamlessly.

Always remember, you are a unique individual and what works for one person will not necessarily work for you. Take elements from one and merge them with something else.

You will find a system that works best for you and that one will be the one for you. Thank you, Eric, for the question and thank you to you too for listening. It just remains for me now to wish you all a very very productive week. Que sont les relations presse? Show Notes Chen-Ping shared his upbringing growing up in Taiwan and going to boarding school in the US at the age of Hopefully, these conversations can serve as valuable tools for early-stage data professionals as they navigate their own careers in the exciting data universe.

Datacast is produced and edited by James Le. Get in touch with feedback or guest suggestions by emailing khanhle. Subscribe by searching for Datacast wherever you get podcasts or click one of the links below:Listen on SpotifyListen on Apple PodcastsListen on Google PodcastsIf you’re new, see the podcast homepage for the most recent episodes to listen to, or browse the full guest list.

Your Marketing Mates. This week we’re sharing a simple and super effective productivity hack to help you be your best self this year! If you lead a marketing team, or just want to improve your efficiency and workflow, listen up. The Ivy Lee method is a year-old strategy for helping people become more productive at work. In this episode Liz is breaking down the 4 step productivity hack, so grab a pen and get ready to make some good habits.

If you have any questions about this episode or want to get in touch, head over to our socials. We love chatting with our fellow marketing mates. The VOHeroes Podcast. Hey there, hero!

As part of a year end review, I’d like to suggest a minor addition: reviewing what you’ve bought from Amazon this past year or whoever you patronize for your stuff. This process might shed some light on your intentions for areas of your work, and what you’ve been able to execute. It also might give you some visibility into what you thought was important, but never quite got to the top three items on your Ivy Lee cards.

Got a stack of packages that have been delivered to you, but not yet opened or implemented? Let me know in the comments below. Smarter leben – Der Ideen-Podcast. Hat ein Tag wirklich 24 Stunden? Viel zu oft rast die Zeit. Weil wir einfach irgendwas tun, sagt Autor Tim Reichel. In this episode we’ll meet the godfathers of American PR, Ivy Lee and Edward Bernays, and explore the origins and evolution of industry-funded experts who shaped everything from the breakfast table to our understanding of the economy and science.

Email adresim: haddinias ozkent. Frank Buck Consulting. The Ivy Lee Method focuses on prioritizing your day. Start by identifying a small number of tasks to important tasks before anything else.

Den Arbeitstag schnell planen, Aufgaben priorisieren, Ablenkungen ausschalten und ins Tun kommen — all das leistet die Ivy-Lee-Methode. Doch weil die Methode aus dem Jahr stammt, passe ich sie ein kleines bisschen an, damit sie dem modernen Arbeitsleben gerecht wird. Finde Deinen Weg – Journal Podcast. Das geht: mit der Ivy Lee Methode, auch als die Diese Journal-Session basiert auf dem genialen Blogartikel der Karrierebibel.

BEN Around Philly. Ivy Lee, board certified dermatologist and member of the American Academy of Dermatology goes over the results of the quiz, and speaks about sun safety and the importance of sun protection. Will shade protect you from the sun’s harmful UV rays? Does spray suncreen protect as well as lotion?

Is tanning safe, as long as you don’t burn? Lee goes over the answers to these questions and more. See how well you do on the sun protection quiz! Eye On The Community.

Ivy Lee discusses ways to protect our skin from the sun this summer. Kalamazoo Mornings With Ken Lanphear. Ken talks with Dr. The AcuProsper Podcast. Ivy Lee is the inspiring acupuncturist behind Luminae Wellness in Oakland. She shares about the deep ways she loves to work with patients, the kind of marketing that works for her, and very compassionately answers some of my hard questions about cultural appropriation, the whitewashing of wellness, and how we can be better stewards of our medicine.

She dropped so many inspiring gems of wisdom. I urge you to give it a listen This week, I talk about the best productivity system ever developed and explain how you can use it too. Many of you listening to this podcast, I am sure, are on a journey to discover the best time management and productivity system.

Well, the truth is it’s already been developed. It’s used by the most incredibly productive people every day and it is possibly the simplest system you will ever use. You don’t need any special software or devices. You do not need a PhD and you could start using it today. And that is what I am going to tell you about today. How you can create it, use it and become unbelievably more productive than you are today. But first… Right now I have a special offer on my time management and productivity courses.

If you buy this bundle of courses this week, you will also get the Time And Life Mastery course as a free gift. Once this week ends, you will no longer qualify for the free gift. So, if you want what I consider to be, the Ultimate Productivity bundle of courses including the Time And Life Mastery course, then you need to act now. This offer will be ending at the end of this week that’s 13 June I know you won’t be disappointed and I know these courses are all you need to develop your own system—a system that works for you.

Okay, it’s time for me now to hand you over the Mystery Podcast voice for this week’s question. This week’s question comes from Mike.

Mike asks, Hi Carl, I know there are a lot of productivity and time management techniques and systems, but is there one that is better than all the others that most people don’t know about? Hi Mike, thank you for your intriguing question. You are right there are a lot of time management and productivity systems around. I’ve tried most of them as well over the years.

Systems that take forever to manage and update every day and apps that demand constant and never-ending upkeep. You see the worst productivity systems are those that take you away from doing your work.

I suppose if you think about it that’s logical. The more time you spend updating, organising and playing around with a system, the less time you have for work. Now, when I was thinking about my answer to you, Mike, I considered naming the worst culprits for this but I decided that wouldn’t help and it would likely put a lot of people on the defensive. If I say something and you disagree with me, you will feel you must defend your choices and once you are defensive, I cannot help you.

So, before we go any further, I want to ask you to open your mind. You see, when I tell you what the best productivity system for all of us is, I want you to have an open mind.

If you go all defensive, you will not learn anything. You will defend your choices and that misses the point. We all make bad choices and we all think we are different and we need a uniquely different system to everyone else. The thing is we are not all different—we all get twenty-four hours—and the only thing we can do is decide what we need to do in those twenty-four hours. It’s those decisions where people go wrong.

They choose the wrong activities. The most productive people you and I know make better decisions. That’s it. So, what is the best productivity system? It’s the Ivy Lee Method. Now, many of you may already have heard of the Ivy Lee method, but to give you a quick summary of how it was made famous. A gentleman in , by the name of Ivy Lee, was asked by The Chairman of Bethlehem Steel, Charles Schwab, to come up with a method to increase the productivity performance of his executive team.

Ivy Lee came up with a six-step process. That process is: Decide what you want. Your goals and life purpose. At the end of each day, take ten minutes to write out the six most important tasks you must complete the next day. Prioritise your six tasks by importance When you start the next day, begin at the top of your list and work you way down.

Don’t move on to the next task until you have completed the previous one. If you do not manage to finish your six tasks, move any unfinished tasks to the next day. Repeat the process. Now, the part people familiar with this method miss is the first step.

You see, you need to know what your goals and purpose are. Without that, your choice of six tasks each day will not necessarily move your goals and objectives forward and you will gravitate to doing work for other people and not necessarily for yourself. Now, I don’t mean for you to be selfish here. What this means is answering the question: what is it that you want? Now it could be you want to be promoted to an executive position.

You may want to start your own business or you may want to be financially independent by the time you reach fifty. You need to be very clear about these goals. Once you are clear on your goals, you can begin using this process. Now, I’ve developed a number of resources to help you here.

Probably the best one is my FREE Areas of Focus Workbook that takes you through the process of developing your very own areas of focus. These are the things that are important to you. Once you know these and have developed a goal around each one, you are then ready to begin using the Ivy Lee method. So, why only six tasks? One of our biggest problems is we are trying to do far too much each day. The reality is, you will always have far more to do than time available each day.

That’s just a given. So, what you need to do is prioritise. That’s why the Ivy Lee Method is so effective. To use the method, you must relegate a lot of tasks that would normally be demanding your attention and you have to get ruthless about where you spend your limited time each day. Most people are not ruthless enough. The trouble is, we cannot and never will be able to take every opportunity that comes our way. In many ways, you have to trust your instincts. In my experience, it’s your instincts that will tell you whether an opportunity is right for you or not.

They all know or knew where their priorities are or were and they did not allow themselves to be distracted by anything else. In a sense, they took this method to the extreme, but then, all these people got extreme results. Now you could continue down the same road you’ve been following, but before you do, ask yourself if you are getting the results you want.

You see, you may indeed have the best-looking app, you may have well-organised notes or as is fashionably called today PKM system that’s personal knowledge management system but that does not mean you are getting the results you want.

The results you want link straight back to the first step in the Ivy Lee Method. What do you want? If what you want is a cool set of productivity apps that gives you hours of entertainment organising and playing with the settings, then fantastic! But I suspect that’s not really what you want—well, I hope not. Most people want to get their projects completed on time without any fuss. They want to be on top of their work including their email and they want to enjoy a balanced personal and work life.

This life is possible to achieve. But you will need to make the right kind of choices and those choices begin with… What needs to be done today? It’s really what Ivy Lee set out with his method but with a slightly larger number of tasks. If you don’t complete them all, no problem, you just reschedule the remaining ones and repeat the process for the next day. Understanding the difference between tasks that do get things done and tasks that pretend to get things done but don’t do much more than shuffle digital paper, and focusing all your time and attention to bigger, important work.

That’s how all the super-successful people operate. They’ve been doing it for centuries. You can even trace this back to the thirteenth century and William of Ockham who popularised Ockham’s Razor—where the simple answer is usually always the best one.

Ivy Lee’s Method is simple, anyone can use it and you do not need elaborate organisational systems or apps to use it. A simple piece of paper left on your desk would suffice—that’s how Bethlehem Steel’s executives used it back in Today, we have a lot of incredibly powerful applications that can do much of the hard work for us, but we need to be careful what we choose to use. We also must understand that no matter how much we would like to have a few extra hours each day you are never going to get them.

Time is the part of this equation you are not going to change. Time is fixed. Time is also your most valuable asset and you cannot afford to be wasting it on low priority tasks that move you nowhere. The only variable you do have is your activity and that’s the variable where your ability to choose how you spend your time needs clear intentions.

So, the answer to your question, Mike, is yes there is a best system. The only reason most people are not using it, is the same reason most people never learn about, or use, the Law of Attraction: It’s simple and we humans love complexity.

We just cannot bring ourselves to accept that something so simple could have such a profound, positive effect on our lives. It’s your choice. Become ruthless about what you say yes to and have a clear set of goals and plans to achieve what you want out of life, or continue down the same path you are on right now with no clear plan or purpose and a personal productivity system that would challenge the abilities of even the smartest NASA scientists.

Thank you for your question, Mike and thank you to you for listening. Beyond Retirement. Mitche Graf is a best-selling author, a public speaker and an amateur gardener.

He also knows that life is short – too short not to make every minute count. The rest of the time is HIS, to do whatever he chooses. It may be to work on a new hobby, or maybe to bump up some of his existing projects a bit, or it could be to spend time with his family, because they are the reason for all that he does.

According to Mitche, the way to do this is through “systems efficiency”. You do this by designing your lifestyle first and your work activities around that lifestyle. His advice for success: Follow the Ivy Lee method for productivity. At the end of each day, write out 6 activities or tasks that you want to complete the next day and prioritize them in order of importance.

At the start of the next day, work at the first task until it’s completed, then move on to the next. Any tasks left unfinished at the end of the day are moved to the list for the next day. Projekte leicht gemacht. Kennst du das auch?

Das muss doch besser gehen! A common type of question I get asked is one around building and maintaining a productivity and time management system.

It’s not so much about how to do it—after all, there are thousands of books and videos on this subject—it’s more about taking what you have learned by reading those books and watching those videos and turning that knowledge into a functioning system that works for you.

Now, before we get to the question, I would like to point out that June—which starts tomorrow or Tuesday depending on when you listening to this podcast is a day month. Another golden opportunity for you to establish a habit.

So, I thought I would suggest something. In the book, Think And Grow Rich, Napoleon Hill tells us to take an idea or a goal that we want to accomplish, and begin and end every day imagining you have completed it successfully for thirty days.

Now the trick to doing this is to write down your idea or goal onto a piece of paper, or in your digital notes app, and read it out loud at the start and end of your day. As you read out your goal, imagine you have successfully accomplished it and really feel the emotions you experience by completing it.

The purpose of doing this is to engage your subconscious mind. That is the part of your mind that uses your knowledge and experience to come up with solutions to problems and gives you steps to take to accomplish goals and solve problems. Remove all negative thoughts, only focus on the positives—the feelings you have when you accomplish your goal or successfully develop your idea. If a negative thought comes up, such as; I can’t do that, or that’s impossible, remove it. Replace it with a positive thought.

At the end of June, you will have programmed your brain to seek ways of making whatever your dream, goal or idea happen. Try it. What have you to lose? Now, back to the show and that means it’s time for me now to hand you over to the mystery podcast voice for this week’s question.

This week’s question comes from Alan. Alan asks: Hi Carl, for years I have been reading books and articles about productivity and how to become better at managing my time.

Yet, despite all these courses, books and articles, I just cannot make a system work for me. I can do it for a few weeks, but I soon find myself falling back on bad habits. Do you know how to make one of these systems stick? Hi Alan. Thank you for the question. Firstly, I should tell you that you are not alone with this problem. I come across this a lot in my coaching programme and I get many comments on my YouTube videos about it.

With anything like creating and using a system, you need to start small. Radically changing the way you do something will inevitably result in falling back into old ways. It’s just the way the human mind works. We love routine and we evolved habit building to help us achieve that. You see, there are so many distractions going on in our world—they’ve always been there.

It started out on the savannah thousands of years ago when we needed to stay alert to the dangers that were all around us. If we did not have a way of automatically putting one foot in front of another or breathing in and out without thinking, for instance, our brain would soon be overloaded with stuff.

That’s why we developed habits. Habits are formed in our subconscious mind and that’s the part of the mind that does not know the difference between doing something that is good for us and doing something bad. It’s amoral and completely objective. What you feed it will be taken in and returned to you in whatever form it is acquired. That could be a habit or it could be, as I mentioned a few moments ago, a solution to a problem you are experiencing. Understanding this helps us to take steps to develop the right habits and strategies, but it also means we have to do things in small steps and allow enough time for them to grow.

So, becoming more productive, and as a consequence better at managing our activities in the time we have each day, means we need to build the right habits in the right sequence.

So, first up, build a morning routine. Now, this does not have to be elaborate or take too long. If you give yourself anywhere between twenty and thirty minutes to start with, for a series of positive, high impact activities that you consistently begin your day with you will be on the right track. Let’s look at an example. Let’s say you always begin your day by visiting the bathroom and then making a cup of coffee, those are the first activities to add to your morning routine.

Start with something you already automatically do. Now, the next steps need to be something new. For instance, you could spend two to three minutes doing some stretches. Begin with your neck, then shoulders, and move on down your body. Slowly stretch out your limbs one by one.

Once you have done your stretches, take your coffee to a quiet table, preferably near a window, and spend ten minutes writing in a journal.

Your journal could be digital or paper, it doesn’t matter, just write out your plan for the day and a few thoughts you may have in your mind in that moment.

Be strict about the time. Only do this for ten minutes. Finish with looking at your tasks and your appointments for the day and then start your day. In total, that routine should not take you longer than twenty minutes. Now, the key to making this work is you commit to doing that for twenty minutes every morning for at least 30 days. Do not add anything nor take anything away. Just start your mornings every day like this for thirty days.

To ensure this happens, do it on weekends as well as weekdays and you must make sure you have time for it every morning. So this means if you have to wake up early for a Zoom call, you wake up with sufficient time so you can do your twenty minutes before the call. Now, if you fail, and skip a morning, you must go back and start again. You want to string together a minimum of thirty days doing the same thing every day. You cannot modify it or change it in any way.

After thirty days, you can change it slightly, but this first step must be consistent. Now, moving to your productivity system and embedding this. If you have taken the COD course, you will know the three basic components of all great productivity systems. Collect everything, spend a little time organising what you collected and dedicate the largest part of your day doing the work you set yourself. The key habit you need to develop is collecting. If you are not collecting everything meaningful that comes your way, it won’t matter how elaborate or sophisticated the rest of your system is, you won’t trust it so you won’t use it.

Develop the habit of collecting first. To do that, take a look at how you collect your tasks right now. Do you do it consistently? If not, why not? You need that answer because you will need to change the way you collect so you are consistent. This often means you need to review how you collect on your phone. This is the one tool you are likely to have with you everywhere you go so this will be your primary collection tool.

Make sure that you have whatever task manager you use set up in such a way that collecting something is quick and easy and there are no barriers. Since a lot of us are now working from home, you may find you need to do this with your computer too. I noticed over the last year or so, my primary collection tool has become my computer so I have a keyboard shortcut set up to add tasks quickly from my computer.

Again, give yourself thirty days to embed this habit. If you feel uncomfortable pulling your phone out when you are with people to add a task, get over that discomfort. Practice until it becomes automatic. Now for the end of the day. This is another part to turn into a habit and I have discovered is also the most difficult to build. We are usually tired at the end of the day and when we are tired, we are less mindful about what we are doing and more prone to distractions.

Again, developing a habit will help you. Just like brushing your teeth and washing your face before getting into bed, which you habitually do, you want to be spending around ten minutes reviewing your task list and calendar for tomorrow. Ideally, you will flag your most important tasks for the day while you do this.

It is possible to develop this habit at the same time as you develop your morning routine, but if you find you struggle, then just focus on getting your start of the day right first. For the rest of your work, you must avoid over-complicating things. Complexity is the death knell of any productivity system. It might look cool and pleasing to see a load of beautifully organised project folders with sub-folders breaking down each step of the project.

But these kinds of structures are a nightmare to maintain, take far too long to organise and become holes where tasks go to die never to see the light of day again. The reality is you only need to know what you must do today. You do not need to know anything else. Tomorrow is not here yet, and next week is too far away and there’s so much that will change that if you are trying to plan out beyond a week, you’ll be wasting your time because everything will change before you get to next week.

Here are a few observations that will help to simplify your system: Stop sending emails to your task manager. Doing that creates duplication. They allocated time each day to reply to their mail. Learn from these incredibly productive people. Most of these you will find sort themselves out anyway.

Be clear about what it is you want to accomplish each day. If you are not starting the day with a clear plan you will fail to get anything meaningful done. Keep your task manager as clean and tight as possible. Be very strict about what goes on there. When you fill your task manager with trivial things, it soon becomes bloated and makes doing your planning sessions a lot longer than it needs to be.

What you want to be thinking is in terms of sessions of work. This is where you have time for doing your errands, chores, communications and project work. You may need to keep this flexible, and that’s okay—all you do is schedule this time when you do your daily planning session. Look, massively successful people from the likes of JD Rockefeller and Henry Ford right up to Elon Musk and Sir Richard Branson, focus their attention on the important things and never allow themselves to get lost in reorganising their lists or wasting time searching for the best productivity systems.

We know what the best productivity system is. Ivy Lee demonstrated this to Charles Schwab over a hundred years ago. Select your six most important tasks for the day, the day before and when you start your day, begin from the top and focus all your attention on completing the first task.

When you complete it, move on to the next one and so on. This system still works today and it allows sufficient flexibility to deal with emergencies and client requests promptly and effectively so you can quickly get back to completing your list. If you don’t manage to clear your list, roll over the tasks you did not complete to your list of six the next day. This is essentially what the Time Sector System is built on. Focusing your attention on the most important tasks for the day and if you cannot complete them, roll them forward to another day in the week.

All that really matters is your most important work for the day and making sure you do that. Every successful person you meet will use a form of this system today. If it’s good enough for these people, then it’s good enough for you. Hopefully, that helps, Alan.

Thank you for your wonderful question. You probably can tell I’m quite passionate about this subject. Thank you for listening and it just remains for me now to wish you all a very very productive week. Passion Struck with John R. Miles discusses implementing the daily routine recommended for peak performance through the Ivy Lee Method. Charles Schwab was looking for ways to improve the efficiency and productivity of the company and turned to his friend Oil Tycoon John D.

Rockefeller, who suggested to Schwab that he should consult with Ivy Lee, a prominent Public Relations expert at the time. And, he was lucky he did. Following Lee’s involvement, Bethlehem Steel became the largest shipbuilder globally and the second-largest steel manufacturer.

Learn how you can apply these same secrets to increase your own productivity and time management. Miles “The Ivy Lee method is such an easy way to monetize your daily tasks and goals that you can easily incorporate to help you focus on your long-term objectives. It sounds so simple.

And that’s precisely what it is. It is simple in a word. It’s minimalism. It works in business, and it works in life. Miles is on a mission to make passion go viral by helping growth seekers to overcome their fear, self-doubt, and adversity. He loves taking his own life experiences, lessons from his time as a CEO and Fortune 50 C-Level Executive, and the truths he has learned to help make other’s lives better.

His new podcast Passion Struck provides inspirational interviews and powerful guidance for people to take their lives to the next level. Watch as these high achievers weigh in on life’s biggest questions and challenges as we journey on the path to becoming passion-struck.

East Texas Podcasting. If you missed it live here’s the interview. Beyond Bricks with Nathan Unruh. Ivy Lee came up an impossibly simple time management system more than years ago that still works today. Nathan Unruh. Owner Occupied with Peter Lohmann.

In this episode we discuss: Intro The importance of hiring Two book recommendations Finding a business framework that works for you Russell’s strategy at his new printing company The Ivy Lee method for selecting todo items Selecting operational todo items vs sales todos Gaining leverage to work on your business Procrastination is a signal you shouldn’t do it Russell disagrees with Peter maybe How to do transformative work by not working Guilt is the mind-killer Powerful weekly planning for business owners How does the environment affect your mindset?

He runs a California based public affairs company highviewstrat. You can also connect with him on Twitter: twitter. AAD’s Dialogues in Dermatology. What The Fab Podcast. Want to learn how to easily use SEO to turn your website into a six-figure passive revenue stream? People always ask me how I manage my time as an entrepreneur, so I’m sharing the exact systems I use to unlock peak productivity. Make sure you subscribe to the podcast to stay up to date on the latest episodes and interviews.

Lastly, please rate and review to support this podcast! The killing of George Floyd was a visual montage of what we knew was happening within our community and now the world got to witness. Our children challenged by the idea that because of the color of their skin they are behind, not as smart or not worth the effort. Inner city America for our community has a heartbeat of survival and living life striving to prove that we can get out of the “ghetto” mentality while abandoning our roots when we do.

Mental Health is a very touchy subject in any community but in the African American community there is a mistrust for mental health professionals. There is a stigma that we are too strong to seek help outside of our village and those who are we trust.

Most of the time the ones we are pouring our troubles into are in need of assistance as well but they don’t want to feel “weak” either. There is a common thread and belief that the root of slavery still hovers over mental health within our community and we have yet to address depression, anxiety and other mental health disorders attributed to the generational saying of “what goes on in the house stays in the house.

Our community has adopted this passive attitude and refuse to seek out help from trained professionals. This conversation with Ivy Lee will address some of those stigmas and will have us look at mental health in our community in a way that will develop healthy coping skills, recognizing triggers and addressing those traumatic stressors that still are exhibited in our community.

So sit and have this conversation with Andi and Ivy as they dive into what mental health looks like in our community and what we can do to seek care. If you don’t know where to start please see the numbers and links below. Teach Me How To Adult. There are so many reasons why tackling your to-do list can cause anxiety and overwhelm. It all comes down to prioritization.

Teach Me How To Adult is a podcast that serves up expert interviews, candid experiences and actionable advice on everything you never learned growing up. Follow along as we figure it out together!

For show notes and more adulting tips, visit:teachmehowtoadult. Weniger aufschieben – entspannter leben Schluss mit Prokrastination und Stress. The Jeff Brown Show. Shadow Legends: Assemble. Check out our website! Throughout the years, time management has accumulated many rules and tricks. There are many methods and approaches to the art of time management, but one method has stood the test of time and efficiency: The Ivy Lee Method.

What is the Ivy Lee Method? The method goes back to , when Charles Schwab, president of the Bethlehem Steel Corporation, sought help with making his team more efficient. He scheduled a chat with Ivy Lee, who was a respected businessman and productivity consultant. Tune in to this episode of the Retirement Made Easy podcast to learn more! You will want to hear this episode if you are interested in He asked him to create a recipe to help him become more productive and efficient.

Ivy Lee gave him a strategy but insisted—to find success—that he had to do it consistently for 30 days. He asked Charles to pay him whatever he thought the results were worth after the 30 days were up. So Charles did what he was told consistently and was blown away. What was the recipe for success? Write out the 6 things you want to accomplish in your next day by order of priority.

The next morning, start on one and work your way through the list. At the end of the day, write your goals for the next day. I do this in my personal and professional life.

Even if it’s as simple as mowing the grass or mailing a card, I’m more productive and succeed at reaching my goals.

Do this for 30 days and let me know how it works for you! The groundbreaking Harvard study In , some research conducted at a Harvard MBA program looked at the graduating class. The class was asked one simple question: Have you set written goals and created a plan for their attainment?

Increase the odds of accomplishing your goals We recommend that our listeners write down their retirement goals. Do you want to retire at 62? Pay off your house? Buy a condo in Florida? Live on a certain amount of money? Be financially independent? Take meaningful vacations every year? Write it down and be specific. When you write down your retirement goals, we will help you determine a plan of action—a roadmap—to reach those goals.

We find that many people save for retirement haphazardly. They aren’t following a plan. But the more you plan, the better the results will be. The Working With This week’s episode is a question that came about because of my recently updated Time Sector System course. A podcast to answer all your questions about productivity, time management, self-development and goal planning.

My name is Carl Pullein and I am your host for this show. So, many of you already know that my productivity system is called The Time Sector System. This system is based on managing my work by when I want to do it rather than by project. Around three or four years ago, I discovered that when I managed my tasks by project, I was spending too much time organising and reviewing and not enough time doing the work.

It was leaving me with a lot of work that needed rescheduling at the end of the day. Not a good place to be when you want to feel you are becoming better at managing your time. Too much rescheduling and you lose confidence in your system. That’s when it dawned on me that, really, the most important part of any system is having the time to do the work, not how you organise your files and projects.

That was my light-bulb moment. Now, I do get a lot of questions about this system. It goes against the grain of many of the more popular systems out there and naturally I get a lot of questions about it. So, I have selected one of those questions to answer this week. Without further ado. Let me hand you over to the Mystery Podcast voice for this week’s question.

This week’s question comes from Eric. Why is that and what do you use instead? Thank you Eric for your question. Let’s start by dealing with the elephant in the room. Getting Things Done, a book by David Allen. This is the standard text by which all productivity and time management systems are judged today. There’s nothing wrong with GTD, as it is called. It’s a solid workable system. However, there are two issues with GTD that caused me problems.

The first is this is a book that was first published in and its concepts are based on what David Allen taught in companies as a productivity and time management trainer in the s and s. Now, I remember working in the early s and in those distant days it did matter where you were and what tools you had with you. If you wanted to respond to your mail, you needed to be in a place where your mail was because, for most people, there was no such thing as email.

And even in the late s, when email became more prevalent, you needed to be at a computer set up for your email. For your work email, you needed to be at your office and sitting in front of your work desktop computer. So, for a simple task such as responding to your mail, you had to be in a specific physical location home or office and be in front of your computer the tool. The second issue I was struggling with was how the digital task managers were created.

For some reason, task managers were set up by project, not context as it should be in a GTD system. This means you create lists based on a tool, such as a computer, a phone or car. Place, such as your office or home or person, such as your boss, spouse or colleague. The idea is you choose what to do based on where you are, with which tool or person.

Now, when I went digital, I fell into the trap of believing the most effective way to manage my tasks was to organise everything by project and to use tags or labels for my contexts. Big mistake. In GTD, a project is defined as anything requiring two or more steps. This meant, theoretically, arranging for my car to go in for a service was a project or even arranging to have my haircut I did once have hair that needed cutting.

So you can imagine how many projects you end up having on your list. David Allen mentions that an average person is going to have between seventy and a hundred and fifty open projects. That’s a lot of projects for an individual like you and me to manage.

Now the glue that makes GTD work is the weekly review. This is where you sit down at the end of the week to go through all your projects to make sure everything is up-to-date and current.

Well, for me, by the time I switched to using the Time Sector System my weekly review was taking almost two hours to complete each week. Two hours. No, I don’t know about you, but giving up two hours of my weekend to review all my projects and get current is not really the best use of my time on a weekend.

However, let’s not be too hard on GTD. It’s a great system and it does help you get very organised. All your projects are kept in project folders—originally, paper-based project folders you kept in or near your desk, now digital folders you keep on your computer. It is easy to find what you need when you need it—if you are willing to maintain your system and keep it up to date.

And that’s really the problem with GTD today. Maintaining the system takes a lot of time. Time that could better be served to do the work you are creating lists for. If you look at the very basics a productivity system needs; it’s a way to collect all your inputs such as calendar events, tasks and notes.

I wanted to free up my organising time so I could focus on doing. That led me to analyse what was really important about getting my work done. That was when I realised that the only thing that really mattered about a task was when I was going to do it. After all, it does not matter how important or urgent something is, if there are no hours left in the day it is not going to get done that day. And, I’m sure you are aware now, contexts have become a lot less important. You can design presentations, do work on a spreadsheet, email and make phone calls from a handheld device you carry with you everywhere you go.

You no longer need specific tools to do a lot of the work you need to do. I have been told that contexts are a personal choice. You can create contexts around energy levels. For example, if you feel energetic, you can do some of the more difficult work. If you feel tired you can do some of the less strenuous tasks. That true. But I cannot predict when I will feel energetic or when I feel lethargic. I cannot control how I will sleep tonight. For energy level contexts, there are far too many variables outside my control for those to be effective.

In the end, I realised that all I wanted to know was what tasks were important this week. Which ones did I want to do and which tasks could I do that would move a project or goal forward. So, I created a folder structure in my task manager that focused on when I would do something. That means I have: this week, next week, this month and next month folders for tasks I am reasonably certain I want to get done in the next eight weeks or so.

And I have a long-term and on hold folder for tasks that I’d like to do sometime, but I am not sure yet when I will do them. What this means is when I do my weekly planning, all I need to focus on is when I will do something and more importantly what will I do that week. Using this method means instead of spending two hours or so doing a weekly review, my weekly planning sessions last around twenty to thirty minutes. They are a little longer at the end of the month because I am looking at more folders.

It also makes processing what I collected in my inbox much simpler. I have far fewer decisions to make. Really all I am doing is deciding what something is and when will I do it. I don’t have to worry about what context to add and which project to put it in. Now, all my projects notes and resources are kept in my notes app. Tasks that relate to these projects are hyperlinked to the relevant task so all it takes is one click and I am in my project notes. This makes it so much quicker to get down to work.

The most important thing for me though, is how I spend very little time managing my projects and reference materials and I am spending far more time doing the work that matters. And this has given me much more free time to do things outside of work. The more time I have available for doing the work the more free time I get at the end of the day.

I’d probably do a proper weekly review once a month. Now, as I know a planning session won’t take longer than thirty minutes, I love doing them. It’s got me a lot more focused on what’s important and I no longer lose anything. But the most important thing for you to remember is, the best productivity system is the one you design for yourself. I strongly believe that you need to take parts of the many different systems out there and build them into your system. The Ivy Lee Method is how I prioritise my day when I do my daily planning and the Eisenhower Matrix ensures I am working on the things that reduce the urgent work.

It’s taken me a long time to develop a system that works seamlessly. Always remember, you are a unique individual and what works for one person will not necessarily work for you. Take elements from one and merge them with something else. You will find a system that works best for you and that one will be the one for you.

Thank you, Eric, for the question and thank you to you too for listening. It just remains for me now to wish you all a very very productive week. Que sont les relations presse? Show Notes Chen-Ping shared his upbringing growing up in Taiwan and going to boarding school in the US at the age of Hopefully, these conversations can serve as valuable tools for early-stage data professionals as they navigate their own careers in the exciting data universe.

If you have any questions about this episode or want to get in touch, head over to our socials. We love chatting with our fellow marketing mates. The VOHeroes Podcast. Hey there, hero! As part of a year end review, I’d like to suggest a minor addition: reviewing what you’ve bought from Amazon this past year or whoever you patronize for your stuff. This process might shed some light on your intentions for areas of your work, and what you’ve been able to execute.

It also might give you some visibility into what you thought was important, but never quite got to the top three items on your Ivy Lee cards. Got a stack of packages that have been delivered to you, but not yet opened or implemented? Let me know in the comments below. Smarter leben – Der Ideen-Podcast. Hat ein Tag wirklich 24 Stunden? Viel zu oft rast die Zeit. Weil wir einfach irgendwas tun, sagt Autor Tim Reichel. In this episode we’ll meet the godfathers of American PR, Ivy Lee and Edward Bernays, and explore the origins and evolution of industry-funded experts who shaped everything from the breakfast table to our understanding of the economy and science.

Email adresim: haddinias ozkent. Frank Buck Consulting. The Ivy Lee Method focuses on prioritizing your day. Start by identifying a small number of tasks to important tasks before anything else. Den Arbeitstag schnell planen, Aufgaben priorisieren, Ablenkungen ausschalten und ins Tun kommen — all das leistet die Ivy-Lee-Methode. Doch weil die Methode aus dem Jahr stammt, passe ich sie ein kleines bisschen an, damit sie dem modernen Arbeitsleben gerecht wird.

Finde Deinen Weg – Journal Podcast. Das geht: mit der Ivy Lee Methode, auch als die Diese Journal-Session basiert auf dem genialen Blogartikel der Karrierebibel. BEN Around Philly. Ivy Lee, board certified dermatologist and member of the American Academy of Dermatology goes over the results of the quiz, and speaks about sun safety and the importance of sun protection.

Will shade protect you from the sun’s harmful UV rays? Does spray suncreen protect as well as lotion? Is tanning safe, as long as you don’t burn? Lee goes over the answers to these questions and more. See how well you do on the sun protection quiz! Eye On The Community. Ivy Lee discusses ways to protect our skin from the sun this summer. Kalamazoo Mornings With Ken Lanphear. Ken talks with Dr. The AcuProsper Podcast.

Ivy Lee is the inspiring acupuncturist behind Luminae Wellness in Oakland. She shares about the deep ways she loves to work with patients, the kind of marketing that works for her, and very compassionately answers some of my hard questions about cultural appropriation, the whitewashing of wellness, and how we can be better stewards of our medicine. She dropped so many inspiring gems of wisdom. I urge you to give it a listen This week, I talk about the best productivity system ever developed and explain how you can use it too.

Many of you listening to this podcast, I am sure, are on a journey to discover the best time management and productivity system. Well, the truth is it’s already been developed. It’s used by the most incredibly productive people every day and it is possibly the simplest system you will ever use.

You don’t need any special software or devices. You do not need a PhD and you could start using it today. And that is what I am going to tell you about today. How you can create it, use it and become unbelievably more productive than you are today. But first… Right now I have a special offer on my time management and productivity courses. If you buy this bundle of courses this week, you will also get the Time And Life Mastery course as a free gift. Once this week ends, you will no longer qualify for the free gift.

So, if you want what I consider to be, the Ultimate Productivity bundle of courses including the Time And Life Mastery course, then you need to act now. This offer will be ending at the end of this week that’s 13 June I know you won’t be disappointed and I know these courses are all you need to develop your own system—a system that works for you. Okay, it’s time for me now to hand you over the Mystery Podcast voice for this week’s question. This week’s question comes from Mike.

You see the worst productivity systems are those that take you away from doing your work. I suppose if you think about it that’s logical. The more time you spend updating, organising and playing around with a system, the less time you have for work. Now, when I was thinking about my answer to you, Mike, I considered naming the worst culprits for this but I decided that wouldn’t help and it would likely put a lot of people on the defensive.

If I say something and you disagree with me, you will feel you must defend your choices and once you are defensive, I cannot help you. So, before we go any further, I want to ask you to open your mind. You see, when I tell you what the best productivity system for all of us is, I want you to have an open mind. If you go all defensive, you will not learn anything. You will defend your choices and that misses the point. We all make bad choices and we all think we are different and we need a uniquely different system to everyone else.

The thing is we are not all different—we all get twenty-four hours—and the only thing we can do is decide what we need to do in those twenty-four hours. It’s those decisions where people go wrong.

A gentleman in , by the name of Ivy Lee, was asked by The Chairman of Bethlehem Steel, Charles Schwab, to come up with a method to increase the productivity performance of his executive team. Ivy Lee came up with a six-step process. That process is: Decide what you want. Your goals and life purpose. At the end of each day, take ten minutes to write out the six most important tasks you must complete the next day. Prioritise your six tasks by importance When you start the next day, begin at the top of your list and work you way down.

Don’t move on to the next task until you have completed the previous one. If you do not manage to finish your six tasks, move any unfinished tasks to the next day.

Repeat the process. Now, the part people familiar with this method miss is the first step. You see, you need to know what your goals and purpose are. Without that, your choice of six tasks each day will not necessarily move your goals and objectives forward and you will gravitate to doing work for other people and not necessarily for yourself.

Now, I don’t mean for you to be selfish here. What this means is answering the question: what is it that you want? Now it could be you want to be promoted to an executive position. You may want to start your own business or you may want to be financially independent by the time you reach fifty. You need to be very clear about these goals. Once you are clear on your goals, you can begin using this process.

Now, I’ve developed a number of resources to help you here. Probably the best one is my FREE Areas of Focus Workbook that takes you through the process of developing your very own areas of focus. These are the things that are important to you. Once you know these and have developed a goal around each one, you are then ready to begin using the Ivy Lee method. So, why only six tasks? One of our biggest problems is we are trying to do far too much each day. The reality is, you will always have far more to do than time available each day.

That’s just a given. So, what you need to do is prioritise. That’s why the Ivy Lee Method is so effective.

To use the method, you must relegate a lot of tasks that would normally be demanding your attention and you have to get ruthless about where you spend your limited time each day.

Most people are not ruthless enough. The trouble is, we cannot and never will be able to take every opportunity that comes our way. In many ways, you have to trust your instincts. In my experience, it’s your instincts that will tell you whether an opportunity is right for you or not. They all know or knew where their priorities are or were and they did not allow themselves to be distracted by anything else.

In a sense, they took this method to the extreme, but then, all these people got extreme results. Now you could continue down the same road you’ve been following, but before you do, ask yourself if you are getting the results you want. You see, you may indeed have the best-looking app, you may have well-organised notes or as is fashionably called today PKM system that’s personal knowledge management system but that does not mean you are getting the results you want.

But I suspect that’s not really what you want—well, I hope not. Most people want to get their projects completed on time without any fuss. They want to be on top of their work including their email and they want to enjoy a balanced personal and work life.

Understanding the difference between tasks that do get things done and tasks that pretend to get things done but don’t do much more than shuffle digital paper, and focusing all your time and attention to bigger, important work. That’s how all the super-successful people operate. They’ve been doing it for centuries. You can even trace this back to the thirteenth century and William of Ockham who popularised Ockham’s Razor—where the simple answer is usually always the best one.

We also must understand that no matter how much we would like to have a few extra hours each day you are never going to get them. Time is the part of this equation you are not going to change. Time is fixed. Time is also your most valuable asset and you cannot afford to be wasting it on low priority tasks that move you nowhere. The only variable you do have is your activity and that’s the variable where your ability to choose how you spend your time needs clear intentions. So, the answer to your question, Mike, is yes there is a best system.

The only reason most people are not using it, is the same reason most people never learn about, or use, the Law of Attraction: It’s simple and we humans love complexity. We just cannot bring ourselves to accept that something so simple could have such a profound, positive effect on our lives. It’s your choice. Become ruthless about what you say yes to and have a clear set of goals and plans to achieve what you want out of life, or continue down the same path you are on right now with no clear plan or purpose and a personal productivity system that would challenge the abilities of even the smartest NASA scientists.

Thank you for your question, Mike and thank you to you for listening. Beyond Retirement. Mitche Graf is a best-selling author, a public speaker and an amateur gardener.

He has been a passionate serial entrepreneur for over 3 decades; from selling used bicycle parts out of his garage in the seventh grade to running three companies today, he prides himself on knowing how to squeeze every drop of potential out of his endeavors. He also knows that life is short – too short not to make every minute count. The rest of the time is HIS, to do whatever he chooses. It may be to work on a new hobby, or maybe to bump up some of his existing projects a bit, or it could be to spend time with his family, because they are the reason for all that he does.

Any tasks left unfinished at the end of the day are moved to the list for the next day. Projekte leicht gemacht. Kennst du das auch? Das muss doch besser gehen!

A common type of question I get asked is one around building and maintaining a productivity and time management system. It’s not so much about how to do it—after all, there are thousands of books and videos on this subject—it’s more about taking what you have learned by reading those books and watching those videos and turning that knowledge into a functioning system that works for you. Now, before we get to the question, I would like to point out that June—which starts tomorrow or Tuesday depending on when you listening to this podcast is a day month.

Another golden opportunity for you to establish a habit. So, I thought I would suggest something. In the book, Think And Grow Rich, Napoleon Hill tells us to take an idea or a goal that we want to accomplish, and begin and end every day imagining you have completed it successfully for thirty days. Now the trick to doing this is to write down your idea or goal onto a piece of paper, or in your digital notes app, and read it out loud at the start and end of your day.

As you read out your goal, imagine you have successfully accomplished it and really feel the emotions you experience by completing it. The purpose of doing this is to engage your subconscious mind. That is the part of your mind that uses your knowledge and experience to come up with solutions to problems and gives you steps to take to accomplish goals and solve problems.

Remove all negative thoughts, only focus on the positives—the feelings you have when you accomplish your goal or successfully develop your idea. If a negative thought comes up, such as; I can’t do that, or that’s impossible, remove it. Replace it with a positive thought. At the end of June, you will have programmed your brain to seek ways of making whatever your dream, goal or idea happen.

Try it. What have you to lose? Now, back to the show and that means it’s time for me now to hand you over to the mystery podcast voice for this week’s question. This week’s question comes from Alan. Alan asks: Hi Carl, for years I have been reading books and articles about productivity and how to become better at managing my time. Yet, despite all these courses, books and articles, I just cannot make a system work for me.

I can do it for a few weeks, but I soon find myself falling back on bad habits. Do you know how to make one of these systems stick? Hi Alan. Thank you for the question. Firstly, I should tell you that you are not alone with this problem. I come across this a lot in my coaching programme and I get many comments on my YouTube videos about it. With anything like creating and using a system, you need to start small. Radically changing the way you do something will inevitably result in falling back into old ways.

It’s just the way the human mind works. We love routine and we evolved habit building to help us achieve that. You see, there are so many distractions going on in our world—they’ve always been there. It started out on the savannah thousands of years ago when we needed to stay alert to the dangers that were all around us. If we did not have a way of automatically putting one foot in front of another or breathing in and out without thinking, for instance, our brain would soon be overloaded with stuff.

Understanding this helps us to take steps to develop the right habits and strategies, but it also means we have to do things in small steps and allow enough time for them to grow. So, becoming more productive, and as a consequence better at managing our activities in the time we have each day, means we need to build the right habits in the right sequence.

Let’s look at an example. Let’s say you always begin your day by visiting the bathroom and then making a cup of coffee, those are the first activities to add to your morning routine. Start with something you already automatically do. Now, the next steps need to be something new. For instance, you could spend two to three minutes doing some stretches.

Begin with your neck, then shoulders, and move on down your body. Slowly stretch out your limbs one by one. Once you have done your stretches, take your coffee to a quiet table, preferably near a window, and spend ten minutes writing in a journal. Your journal could be digital or paper, it doesn’t matter, just write out your plan for the day and a few thoughts you may have in your mind in that moment. Be strict about the time. Only do this for ten minutes. Finish with looking at your tasks and your appointments for the day and then start your day.

In total, that routine should not take you longer than twenty minutes. Now, the key to making this work is you commit to doing that for twenty minutes every morning for at least 30 days. Do not add anything nor take anything away. Just start your mornings every day like this for thirty days. To ensure this happens, do it on weekends as well as weekdays and you must make sure you have time for it every morning.

So this means if you have to wake up early for a Zoom call, you wake up with sufficient time so you can do your twenty minutes before the call. Now, if you fail, and skip a morning, you must go back and start again. You want to string together a minimum of thirty days doing the same thing every day. You cannot modify it or change it in any way.

The key habit you need to develop is collecting. If you are not collecting everything meaningful that comes your way, it won’t matter how elaborate or sophisticated the rest of your system is, you won’t trust it so you won’t use it. Develop the habit of collecting first. To do that, take a look at how you collect your tasks right now.

Do you do it consistently? If not, why not? You need that answer because you will need to change the way you collect so you are consistent. This often means you need to review how you collect on your phone. This is the one tool you are likely to have with you everywhere you go so this will be your primary collection tool. Make sure that you have whatever task manager you use set up in such a way that collecting something is quick and easy and there are no barriers.

Since a lot of us are now working from home, you may find you need to do this with your computer too. I noticed over the last year or so, my primary collection tool has become my computer so I have a keyboard shortcut set up to add tasks quickly from my computer. Again, give yourself thirty days to embed this habit. If you feel uncomfortable pulling your phone out when you are with people to add a task, get over that discomfort.

Practice until it becomes automatic. Now for the end of the day. This is another part to turn into a habit and I have discovered is also the most difficult to build. We are usually tired at the end of the day and when we are tired, we are less mindful about what we are doing and more prone to distractions. Again, developing a habit will help you. Just like brushing your teeth and washing your face before getting into bed, which you habitually do, you want to be spending around ten minutes reviewing your task list and calendar for tomorrow.

Ideally, you will flag your most important tasks for the day while you do this. It is possible to develop this habit at the same time as you develop your morning routine, but if you find you struggle, then just focus on getting your start of the day right first. For the rest of your work, you must avoid over-complicating things. Complexity is the death knell of any productivity system.

It might look cool and pleasing to see a load of beautifully organised project folders with sub-folders breaking down each step of the project. But these kinds of structures are a nightmare to maintain, take far too long to organise and become holes where tasks go to die never to see the light of day again. The reality is you only need to know what you must do today.

You do not need to know anything else. Tomorrow is not here yet, and next week is too far away and there’s so much that will change that if you are trying to plan out beyond a week, you’ll be wasting your time because everything will change before you get to next week.

Most of these you will find sort themselves out anyway. Be clear about what it is you want to accomplish each day. If you are not starting the day with a clear plan you will fail to get anything meaningful done. Keep your task manager as clean and tight as possible. Be very strict about what goes on there.

When you fill your task manager with trivial things, it soon becomes bloated and makes doing your planning sessions a lot longer than it needs to be. What you want to be thinking is in terms of sessions of work.

This is where you have time for doing your errands, chores, communications and project work. You may need to keep this flexible, and that’s okay—all you do is schedule this time when you do your daily planning session. Look, massively successful people from the likes of JD Rockefeller and Henry Ford right up to Elon Musk and Sir Richard Branson, focus their attention on the important things and never allow themselves to get lost in reorganising their lists or wasting time searching for the best productivity systems.

We know what the best productivity system is.

Ivy Lee podcast appearances and mentions | – What you should know before you begin

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